Photocopier Leasing: How to Choose the Best Provider

Leasing business equipment is a growing trend among enterprises of all sizes, for many good reasons. If you are looking for a copying / printing solution for your business here are some solid reasons why leasing should be considered.

A fixed monthly charge is paid based on the monthly volume of copies and impressions. All the scans performed are free in many contracts.

There is access to the latest generation multifunctional or copier equipment without any need to tie up important economic resources.

Suitable equipment is installed according to the specific needs of your company.

The cost of leasing normally includes all consumables such as toner (except paper).

The cost of leasing also includes all the parts and spare parts required for the proper functioning of the equipment.

Permanent telephone support and remote support is provided if required.

Technical service or preventive or corrective maintenance on site is guaranteed within a period not exceeding 24 hours (business days).

If spare parts are not available to maintain equipment operational within 24 hours, replacement equipment is provided if necessary.

While contracts can also be signed for 12, 18 and 24 months and for specific projects (days, weeks, months), it may be more beneficial to consider a longer term such as three years, if it meets your needs, as it may allow for lower leasing payments than would be incurred in contracts with shorter terms. According to experts in photocopier leasing in Reading this is because the shorter the period of the rental contract, the higher the amount to be paid for the rental of the equipment due to the amortization cost of the leased equipment.

Usually, the supplier will guarantee a permanent fixed cost during the leasing period, regardless of any increase in the cost of consumables, spare parts and labour of the technical services performed.

If the volume of printing and copying increases considerably, adjustments can be made to the contract either to modify the monthly volume of copies without having to change the equipment that is currently used or consider changing the equipment to a model more suitable for such volume, according to the new needs of the company.

Reputable coper leasing suppliers will have equipment for all needs depending on the size of your company or business, along with multiple hardware and software solutions to provide security in the handling of your documents, which will allow you to properly manage electronic documents and safeguard your data.

Some things to look for in your service provider are the following:

  • How many years of experience in the field?

  • Are they an authorised dealer for well-known brands such as Konica Minolta and Sharp, etc.?

  • Are they an authorised service centre for the big brands?

  • Do they provide service that allows them to deal with any maintenance service or service issue in no more than 24 hours?

Regardless of the size of your business or company, nowadays, the use of multifunctional copying / printing / scanning equipment is necessary; hence the importance that you have peace of mind that your equipment will operate in optimal conditions and be backed by the support of experts to solve any problem or supply consumables and spare parts that may be required at any time.

It is more convenient for the company to have a multifunctional equipment adapted to their specific needs and in their own establishment, as the cost of what they pay for each copy or impression is less than what they would pay at any copying centre.

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